President, Lena Mallory, called the KAE4-HA Business meeting to order at 7:00 pm EST.  The Pledge of Allegiance and the 4H Pledge were dispensed.  Chuck Stamper was appointed Parliamentarian for this meeting in recognition of his new position as the Extension Regional Program and Development Coordinator, East Region.  District Roll call and highlights were conducted.

Deana K. Reed, Secretary, presented the minutes of the April 21, 2005 board meeting.  Tony Rose motioned to dispense with the reading of the minute.  Tyrone Gentry seconded.  Motion passed.  Tony Rose motioned to accept the minutes as presented.  Tyrone Gentry seconded.  Motion passed.

Treasurer’s Report

Jan Gibson, Treasurer, gave the following report:

            Our overall net worth is $12,425.77.  Currently, the checking account balance is $3,654.04 and the saving account balance is $16,262.88.  Jan mentioned that the Friends money had been moved to an interest bearing account and that she had received fees for two new members today.  A copy of the treasurer’s report was given to everyone present.  Tony Rose motioned to accept the report as presented.  Torey Earle seconded.  Motion passed.  Jan passed around a copy of a 30-year old KAE4HA budget that was given to her by Jim Phelps; it was circulated for the board members to view.

District Highlights

District #1: D1 is proud of one of our own, Chuck Stamper who is now the Regional Program and Development Coordinator for the Eastern Region.  We are sad to lose Karen Brammel, who resigned to take care of her child and Sarah Fannin, who is now the Agriculture Agent in Morgan County .  This leaves our district with 4HYD positions open in Floyd, Morgan and Bath (once Tara retires) counties.  Roxanne Gross and Sherill Bentley are now the D1 4H program leaders, these two will lead our district to be a great district.  Way to go Roxanne & Sherrill!  D1 has program planning every other month.  We are also very proud of Charles Comer.  He is running for the office of Executive Vice-President for Finance and Operations for NAE4HA.  We encourage you to support him in his bid for this office.  Congratulations to Kathy Junker for being accepted into the entrepreneur’s coach institute.  Rebecca Grub is the new Carter County 4HYD Agent; she begins work on September 26^th.  Pam Hay is a proud grandmother to a new baby girl.  

District #2:  We are pleased to announce the hiring of 4H Agents in Jackson and Clay counties.  Angela Halstead began work in Jackson County and Katie Rice in Clay County on September 19^th.  Welcome!  Jason Brashear, Bell County 4HYD, is currently hospitalized at Pineville Community Hospital .  He has been there off and on for about 1 week with a variety of aliments.  Here’s hoping that he’ll be better soon!  Laura Stephenson, our fairly new DD, has been initiated and welcomed by all agents!  She just made it through a round of agent evaluations, and we are thrilled to have her on board.  She’s one of us now and we don’t want to lose her any time soon!

District #3:  Ralph Hance is the new 4HYD Agent in Trimble County .  Madonna Weese has left Jefferson County to take a position as an Extension Specialist at the University of Illinois .  There are two 4H YD openings in Jefferson County , one in Pendleton County .  Cathy Jansen, Owen County , is on sabbatical finishing up her Masters degree. 

District #4:  Eric Comly is the new 4HYD Agent in Fayette County .

District #5:  We have several new agents.  Carolyn Brammer in Wayne County, Jill  Templeman in Grayson County, Brittany Finley and Martin Weldon in Pulaski County and Adam Ballard in Nelson County.  Misty Wilmoth, LaRue County , has a new baby boy, Tommy.

District #6:  Lewatis McNeal has taken a position with Mississippi State University .  We would like to welcome Charlotte Atkins back to work from medical leave.

District #7:  We are proud to announce that Janeen Tramble and Wanda Paris are proud new grandparents.  Melissa Goodman is expected a child in March.  Maggie Goodman has left Extension to teach.  Bonnie Baker is the new 4HYD agent in Crittenden County .

State Office:  The State 4H Office is in the process of interviewing three candidates for the Associate Position to be housed in Lexington .  Dr. Kurth will update when process is complete.

Committee and Special Contact Reports

Benefits – Jann Burks, chair, emailed the following report:

            September 8, 2005, President Todd spoke with the UK Staff Senate about his vision for the University.  On his website (www.uky.edu/President/) you can see some of the issues that he addressed.  President’s Commission on Diversity and President’s Commission on Women are only two topics, along with campus safety issues.

President Todd did take questions from the floor.

• The issue of reduced fees for employee children was raised.
• Graduate Courses for employees was raised
• Professors requesting adults quit work to go to school – they need to be sensitive to adult situations and lifestyles
• Population of students at graduate level are older with families who cannot quit work, need alternative means to attend school
• Fee assessment needs to be reviewed due to break is attending school
• A source of revenue would be international students, but current national situation is limiting influx of students to university.
• Night and week-end classes with alternative methods of attending class, i.e. Distant Learning, computer classes, etc. need to be reviewed.

The President was in agreement of the request from the floor and will have people review.

UK Health Task Force – Dr. Tearney, Chair will attend October 2005 UK Senate meeting and give an update on health issues for UK .  Their target is to have a recommendation to executive VP Butler by December 31, 2005 with implementation date of July 1, 2007.  The reason for that early recommendation date is to provide VP Butler the opportunity to begin building in the additional cost into the 2006-07 budget.  One recommendation which has already been incorporated into all of our cost estimates – that is, that all future employees hired with a start date on or after January 1, 2006 will only be assured of access only to the retiree healthcare plans.  That would mean that those retirees would be eligible to pay the full true cost of retiree healthcare plans which is certainly less than if they attempted to obtain a policy on their own.

Employees can get reimbursement checks for participation in the UK Wellness.  All employees are encouraged to participate to help hold down health cost.  Web site:  http://www.uky.edu/HR/wellness

Budget – no report

Conference Planning – Tyrone Gentry, chair, reported:

The conference planning committee will meet on November 23^rd in Lexington at 10:00 EST.

Diversity – no report

Evaluation & Research – no report

Gifts – no report

Historian’s Report – Jim Phelps, chair, reported:

            Jim passed out a handout titled, “NAE4HA Transition Points” from 1946-2005.  This was documented by Keith Martikainen.  This is a min-history of NAE4HA.  Jim hopes to be able to do this for Kentucky 4-H one of these days.  A copy of this handout can be requested from Jim or Deana Reed, KAE4HA Secretary.

Legislative Relations –Rosie Norris, chair, reported:

The Legislative Relations committee has been exploring ways to offer in-service or workshops designed to help agents communicate with and build relationships with legislators and other elected officials.  Drew Graham has been contacted and is willing to support the committee’s work.  We have been told that the agenda for the regional conferences are already locked in.  Dr. Charlene Jacobs mentioned that there are some new SEAL materials coming out and she believes that some of them may address this issue.  We may want to sit tight to see what’s coming down the pike from SEAL and how agents will be trained using the new materials.  Paula Tarry suggested that we may want to “tweak” our focus on consider offering a workshop at the KY 4H Volunteer Forum.  The committee is looking into this proposal.  Lastly, the committee is willing to plan and conduct a workshop at the spring association meeting, if the planning committee is interested.  Paula Tarry is working with  Drew Graham to set 2006 dates for 4-H: A Capitol Experience.  More information to follow.

Member Recognition – Chad Conway, chair, reported:

            All of the 2004-2005 award winners were submitted to Nationals. We have one national winner for 2005; Martha Arterburn, Teen Programming.   This year KAE4HA Awards must be submitted electronically by March 15, 2006.  I will be emailing additional information after NAE4HA in November.  Our new chair-elect is Catherine Webster

Membership – Jenny Cocanougher, chair, reported:

            An information table was set up at the fall retreat.  I met with new agents – association provides lunch for them.  Met with 5 in June and 7 in September.  This year’s goal? … work on updating life member list; will be asking DD to review information on life members living in their area/district.  Current membership is 84 members + - this is not counting life members.

                States Night Out Seattle – November 1, 2005 – The Crab Pot on Seattle ’s historic waterfront.  $25.00 per person, which includes meal, non-alcoholic drink and tip, $12.50 for youth 12 years and under.  You will receive a choice of fresh seafood or non-seafood meals.  Pre-register during retreat or by mailing to Jan Gibson by 10-15-05.   28 RSVP’s to date.

Nomination – Susan Turner, chair, reported:

            The search is on to find people to fill upcoming vacancies.  Refer names to Susan.

Professional Development – Christy Eastwood, chair, reported:

            The chair-elect for 2005-2006 is Emily Harmon, Campbell County .

Program (Task Forces) – Kellie Arnold, chair, reported:

            A packet of KAE4HA Strategic Long Range Plans from Task Forces was handed out.  Kellie will be following up with task force chairs on status.

Policy & Resolution – Charles Comer, chair, reported:

            1 – Two new policy proposals:

                                Proposal 1:  Dues are due at the State Association’s annual meeting for the following year (i.e. a member is paying in advance of the December national dues deadline for national dues.)  Tony Rose motioned to accept as stated. Torey Earle seconded.  No discussion, question called. Motion passed. 

                                Proposal 2:  The KAE4HA membership year is from annual meeting to annual meeting.  Torey Earle motioned to accept as stated.  Susan Tuner seconded.  Discussion, question called.  Motion passed. 

                2 – By-Laws Amendments to be brought to the membership at the 2006 Annual meeting:

                                Proposal 1:  Article 3, Section II now states “will pay ½ of dues for current year membership” – propose to change to “Extension Professional (assigned …) meeting membership guidelines and employed after the state membership dues deadline will pay half of the National Dues for the current year’s membership.  Introductory members shall be granted all rights of membership.”  No action was taken; by-law changes must be sent out to general membership 30 days prior to voting meeting.

                                Proposal 2:  Drop the transportation committee from the list of state committees.  This will be brought before membership to vote at annual meeting.

                3 – Electronic voting issue brought to table again.  This issue was tabled and Lena Mallory, President, asked committee to bring recommendation to November 2005 board meeting.

Public Relations & Information – LeeAnn McCuiston, chair, reported:

            The KAE4HA Outburst was mailed out to 14 retirees who were listed as lifetime members.  The deadline for Fall news and articles for the Outburst is November 11^th.  Send all information to LeeAnn McCuiston.  Look for the posting of the Outburst on the web by the 1^st week of December.  Members will receive notice through email when it is posted.

Social – Amanda Lauer, chair, reported:

            Hope to see you in Seattle .  Social room will be open before State’s Night Out and Awards Banquet.  Donations may be sent prior to meeting to Amanda Lauer in Boone County .

Dr. Kurth’s Notes

            Looking forward to Seattle – son will be joining us for State’s Night Out.

Southern Region Director Notes

            Torey Earle, SR Director, reported that David Henderson has resigned from National 4H Council.  The time to register for the Seattle conference in NOW!  Registration is up from normal years.  Hurricane Relief – donations being accepted directly to NASULGC.  He thanked the board for supporting him during his tenure in this position.  Last request – please provide support to Charles Comer in his quest for VP of Finance and Operations of NAE4HA.

Unfinished Business

• Hurricane Relief
• Chuck Stamper asked if 2 missing extension personnel in Louisiana had been found – answer was not at this time.
• Lena – money received for efforts so far from KAE4HA members is $450.00.  Lena mentioned Dr. Turner’s email regarding taking leave to serve in relief – encourages us to help out where we can.
• Rosie Norris mentioned the “Letters of Hope & Caring” campaign – encourages group to participate to provide emotional support
• Tony Rose motioned to donate $500.00 (out of conference overage) to NASULGC.  Torey Earle seconded.  Motion passed.

• Jim Phelps wanted to publicly thank Lena Mallory for donation of 4H items for preservation.

New Business

• 2005 Annual Meeting refund appeals – A total of 3 appeals were requested.  After some discussion, Roberta Hunt motioned to give 3 full reimbursements.  Torey Earle seconded.  Chuck Stamper asked if reasons given were legitimate.  Novella Froman asked if meals had been paid for these people.  Torey Earle asked if all conference bills had been paid – yes.  Question called.  Motion passed.
• JCEP Report – Susan Turner explained council’s purpose and role.  She noted concern that 4H YD Agents are not submitting concerns and reminded us to not be afraid to ask questions.
• County Judge Executive Retreat – KAE4HA donated $250.00 to help sponsor a breakfast at this retreat.  Decision to do this was made by executive committee due to time restraints; policy allows for this.  This was an “all or nothing” event for all 5 associations.  Did not cover all costs, so Dr. Turner’s office has matched and surpassed the total of all 5 associations’ donations.  Paula Tarry is representing KAE4HA on the planning committee for the breakfast.  Paula noted that Dr. Turner will be sending out an email explaining this event and encouraging agents to follow-up with their judge.  It is very important that we maintain contact with legislative contacts to maintain lifelines.
• NAE4HA Conference – Vice President of Finance & Operations – Charles Comer will be running for this office at the conference in Seattle .  The board gave a “Vote of Confidence” to Charles and reminded everyone that will not be in attendance at the conference can participate in electronic voting.  Charles’ comments – He was approached to run for this office – he was not seeking it.  He enjoys state work the most and feels that his involvement at the state level has helped with his level of professionalism at the county level.  He thanked the board for their support.  Chuck Stamper motioned to give Charles full support in his quest.  Novella seconded.  Motion passed.
• State’s Night Out – The Crab Pot restaurant.  See Jenny’s notes listed above for details.  She is currently working on membership list and compiling committee lists.
• President’s Comments – Lena mentioned the importance of attending committee meetings at National.  Noted workshops to be offered on Sunday afternoon; she has sent several emails regarding this opportunity.  Abbie Graham, new 4H YD agent, needs a roommate for Seattle .  Lena will be sending emails directly to those attending NAE4HA regarding special state meetings and messages.

Melaine Mays motioned to adjourn.  Tony Rose seconded.  Meeting Adjourned

Next KAE4HA Board meeting:  November 16, 2005, Bardstown , KY 11 am EST.

Respectfully submitted,

Deana K. Reed

KAE4-HA Secretary