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The
President, Susan Turner, called the KAE4-HA Board meeting to order at 11
am. Torey Earle led the Pledge
of Allegiance and the 4-H Pledge. District
Roll call and highlights were conducted.
Torey Earle was appointed as Parliamentarian for this meeting.
Deana
K. Reed, Secretary, presented the minutes of the last meeting.
Torey Earle moved to accept the minutes as presented.
Seconded by Cathy Jansen. Motion
passed.
Dr.
Joe Kurth’s Thoughts
Dr.
Joe Kurth, Assistant Director for Extension for 4-H Youth Development,
joined in on the board meeting today to share a few thoughts with our
board members as well as to stimulate conversation.
A discussion was held on the CES Conference held in the beginning
of February. He stated he
appreciated our participation and received several positive comments
regarding the Cathann’s presentation.
Dr.
Kurth went on to update the group on the following items:
1.
An offer has been made
for the Executive Director position of Friends.
An acceptance has been made. This
person will be an employee of Friends, their name cannot be released at
this time. It is his hopes to
have the paperwork completed soon. The
new director’s office will be located in Scovell Hall and will start to
work during the 1st or 2nd week of March.
This person will report directly to Dr. Kurth and Dr.Kurth will be
their supervisor. 100% support
from Friends on this person’s salary and benefits.
2.
Dr. Kurth would like to
bring Kenneth Jones around to the districts to meet with 4-H staff in
March/April staff meetings. Would
like to do the same with new Friends director.
This is being done to discuss relationship of county and Friends
(i.e. to assure that local donors are not overly-tapped for resources.)
3.
Dean Smith has announced
that Carol Hanley is going to be the Director of the
Tracey
Farmer
Center
. 25% of her salary will
continue to be paid by us. Dr.
Kurth’s desire for the remainder of this money to be used to hire
another state associate position with the hope that this person being a
Kentucky
4-H Youth Development Agent. This
position will focus on: school
enrichment and after school programming, have an advisory group, and be
the point person for the 4-H Health curriculum and provide leadership for
the K-3 Clover bud program. (Noting
that K-3 4-H program is completely voluntary in
Kentucky
.) This person would be
responsible for compiling a state support list of curriculum for use in
the school setting to give focus to these programs (school enrichment and
clubs) possibly a list of 8-10 curriculums.
This would not mean that agents couldn’t do other things, just an
opportunity to provide a focus and help for new agents – will be related
to core curriculum and would be done with an advisory group.
This will add consistency and quality to school programming.
Requirements for this position:
Masters degree and 3+ years experience as a KY 4-H YD Agent.
Still waiting on approval from Dr. Turner and Dean Smith.
Dean Smith has indicated support of reallocation of those monies
back into the 4-H program.
4.
Carol Hanley’s
responsibility to the 4-H YD program (25% salary paid by 4-H) will lead
her to be the state contact for Project Wet and as a partner for
in-services with the Tracey Farmer center.
5.
Dr. Kurth is
“re-shaping” the 4-H State staff with new people on board (2 out of 3
so far have been KY 4-H YD Agents), current staff have made major changes
in some of their roles.
6.
4-H
Youth Development Directory given out. Lists current state staff and
responsibilities.
7.
Hiring Freeze:
still a hard freeze, not even allowing transfers, thinks may loosen
after legislative session is complete, interviewing and prioritizing
candidates for previously posted positions – hoping for a few 100%
county funded positions.
8.
Questions/Concerns from
Board Members:
a.
Novella asked about
feelings on Extension remaining a “grass roots” organization.
How does the core curriculum box us in to top down rather than
addressing our county’s individual needs?
Dr. Kurth responded: Agent
advisory groups chose the core curriculum.
These were made up of agents across the state to give input on
curriculum list. The list is
no all exclusive, just a resource. He
understands the concerns.
b.
Susan asked for Dr. Kurth
to discuss about the implementation of the core curriculum into the county
program. He responded:
At the Spring meeting in
Bowling Green
he will lead a discussion in regards to that.
He had hoped to do this at the CES Conference, but time was not
allotted for that. In summary,
Dr. Kurth noted that the core curriculum should serve as a resource for
agents. It does not excluded
outside areas such as: tractor,
entomology, etc. These items
should be continued as well. The
idea if to be able to inform him of what is happening in your county,
please do not exclude other items (i.e. Shooting Sports).
It is not as rigid as some may think – do the best that you can
and we will evaluate after a year and get feedback (Fall Retreat 2005.)
9.
Dr. Kurth wanted us to
know that he is working on developing a system of communication with the
District Directors. He wants
it to be clear and suggested that we extend an invitation to the DD’s to
attend the Spring meeting to hear our conversations.
10.
Lena
asked Dr. Kurth to please make sure that the new Executive Director of
Friends be made aware of our Spring meeting dates.
Treasurer’s
Report
Jan
Gibson, Treasurer, gave the following report.
She is using a new Quicken program.
She reminded membership that dues included current and future year.
She requested a budget for the annul meeting.
She also noted that refunds are okay by the conference planning
committee. For clarification,
this issue was referred to the PR&I Committee to review the refunding
of conference money. Jan asked
for $2500.00 of the money in the savings account from the endowment be
transferred to the checking account. Chuck
Stamper motioned as requested. Melanie
Mays seconded. Motion passed. A
Motion was given by Chuck Stamper to close the savings account and
transfer the total amount ($3919.00) to the checking account.
Tyrone Gentry seconded. Lena
Mallory noted a concern about transferring the total amount.
Motion passed. The
TOTAL cash and bank accounts balance at this time is $10,357.07.
General
Comments
A
discussion was held on the return of a two-meeting year for KAE4-HA.
Susan Turner, President, sent this idea to the PR&I committee.
This decision will be made by the PR&I committee in partnership
with the conference planning committee with the goal of giving a
recommendation at the April 2005 meeting.
A
thinking of you card was sent to Toni
Riley on behalf of KAE4-HA.
District
Highlights
District
#2 News: With the hiring of
Kim Whitson,
Laurel
County
, all 4-H positions are filled in District 2.
Verlene Neace,
Breathitt
County
, recently completed her Masters in Human Services from EKU.
Crystal Price, Lee County FCS/4-H, became engaged yesterday to
boyfriend, Randy Osbourne – no word on a wedding date.
District
#3 News: Kelly Woods has
transferred to
Oldham
County
District
#6 News: Amber Huffman is
expecting her first child in March, Catherine Webster has decided to stay
with her 4-H YD position. We
almost lost her!
District
#7 News: Gayle Singleton has
left her 4-H YD position in Crittenden.
She is still employed by
UK
in Regulatory Services. Toni
Riley needs our thoughts and prayers.
Her husband, David, is currently going through an extreme chemo
treatment @
Vanderbilt
Hospital
. Please take time to send a
card or e-mail.
Committee
and Special Contact Reports
Benefits –
No Report
Budget
– No report
Conference
Planning - Charlotte Atkins,
Committee Chair reported that the dates for the Annual KAE4-HA Conference
will be held April 19 – 21, 2005. It
will be held at the
Holiday
Inn
Convention Center
in
Bowling Green
. The pre-conference
in-services (April 19) will be held at the Warren County Extension Office.
There are two pre-conference choices:
4-H Cloverbuds and “Tricks of the Trade.”
There is a special event planned for Wednesday night – an
off-site Agri-tourism seminar visit to Chaney’s Dairy Barn for alight
supper and door prizes. This
event will be sponsored by Friends of KY 4-H.
She guaranteed us to have a lot of fun.
A tentative registration form was presented and suggested changes
were noted.
Diversity
– no report
Evaluation
& Research – no report
Gifts
– Raven Ford, Committee Chair,
e-mailed her report. Her
report contained the following: Charlotte
Atkins ordered the flowers for the national award winners at NAE4-HA
because I did not attend the meeting.
Historian
– Jim Phelps, Jr., Chair, gave
the meeting participants a handout that contained the following
information:
ACCOMPLISHMENTS:
1)
NAE4-HA
& KAE4-HA ARCHIVES: Since our last meeting I’ve received a large
collection of photos documenting the historic 100th Anniversary
of 4-H. All were taken during the conference in
Norfolk
in 2002. Photos related to
Kentucky
will be placed in the Kentucky Archives and the remainder will be put in
the NAE4-HA Archives. The collection was donated by Michael Geisinger of
Vernon Hill
,
VA.
2)
INTERNET
PUBLICATION GOALS: The need for electronic references continues to
increase. A multi-faceted effort is being made to develop sites for
researchers to locate electronic files and contact persons. The majority
of these files are of current research that has been published. The
National Agriculture Library is taking the lead in this effort. They are
cross-referencing information from a large number of sites. The AgNIC
Grant will further this effort once it is in place by adding history sites
to the network. (
Agricultural
Network
Information
Center
– composed of 38 institutions in
Canada
, the
United States
and
Mexico
, including
Kentucky
State
University
). The purpose of the grant is to create an internet web site to provide
access to 4-H History and other information such as abstracts from key
dissertations and theses. By this spring you should be able to click on a
site and find any significant research on the 4-H Movement. My role is
advisor to this project.
3)
SOME
THOUGHTS FOR THE FUTURE: Developing a 4-H Museum will be discussed at
the discretion of the NAE4-HA Board. This is a wonderful idea and there is
ample evidence that resources are available to construct and support it.
Other youth organizations have a national museum, but we don’t. Once the
NAE4-HA Board approves the idea we can get the ball rolling. When this
happens
Kentucky
needs to be at the forefront in securing donors.
KENTUCKY
ARCHIVES: Material on
Kentucky
4-H may be donated at any time since they do not have to be transported
out of state. Contact me about arrangements for a donation. Let’s be
sensitive to the fact that agents in Agriculture / Natural Resources and
Family & Consumer Sciences also do significant 4-H work. Don’t
overlook their retirements. Things that are thrown away are lost forever.
FUTURE
PLANNING: The regular Historian’s
visit is planned for August 22-25, 2005. Any
donation of national historic material is needed in my hands no later than
August 18, 2005.
Addendum:
Jan Scholl,
Penn
State
University
, has completed the cataloging of all black & white films on 4-H.
there is a complete report on electronic News & Views.
An emerging need is to transfer these to stable media – i.e.
CD/video. Sponsors would be
required and that would be expensive.
This is a good collection, but already many things have been lost.
Legislative
Relations – Paula
Tarry, Committee Chair reported:
The committee is working on the 4-H A Capitol Experience Program to
be held in
Frankfort
on Wednesday, February 23, 2005. In
addition to receiving support from the Administration on KY 4-H YD
program, a sponsor, KY Touchstone Cooperative, has been secured.
On February 23rd, the 4-H’ers, volunteers and
supporters will have an opportunity to see
Kentucky
’s General Assembly in action. They
may participate in a variety of activities such as:
Capitol tours, committee meetings, visit with their legislators,
tour of the Old Capitol, tour of the KY History Museum,
Military
Museum
or Vietnam Memorial. At 1:30
pm a group photo is planned with Speaker of the House, Representative Jody
Richards, on the House Chamber stairs.
At 1:45 pm a group photos is planned with Senate President, Senator
David Williams on the Senate Chamber stairs.
The sessions of both the House of Representatives and Senate will
convene at 2:00 pm EST.
Plans are being finalized with Governor Fletcher and Lt. Governor
Pence for a short speech, pictures and presentations.
Additional pictures are planned with the State 4-H Officers, UK
Administration, Dennis Cannon, and 4-H Alumni who are legislators or
employed in the Administration.
The State 4-H Officers will be manning the 4-H exhibit on the 2nd
floor of the Capitol and will make a presentation of a 4-H vase to
Governor Fletcher and 4-H desk accessory to Lt. Governor Pence.
All Representatives and Senators will receive a desk accessory made
from pottery in
UK
blue and 4-H green. The
accessory will have
Kentucky
4-H and a clover on the front. They
will also receive a UK College of Ag ink pen, 4-H and Extension pamphlets.
All participants are requested to wear the Official UK, College of
Ag, 4-H name tags so we can be identified as one group. Everyone is
reminded to send Paula the names of all participants so they can receive
Floor Citations from the House of Representatives and Senate.
Counties are encouraged to have their outstanding 4-H members
serves as Pages throughout the Legislative Session.
Ag communications will be available to make pictures of individual
counties or districts with their legislators.
Extension Today will also be covering this event.
Everyone is encouraged to ask their newspaper and TV station for
coverage.
Now is the time that we need to
be sure that our Legislators and Governor know the importance of the 4-H
Youth Development Program to our communities and State.
Paula encouraged everyone to contact their local legislatures to
support the County Enhancement Initiative.
Membership Recognition –
Novella Froman, Chair reported:
The
Member Recognition committee has had several meeting via e-mail. Misty
Wilmoth updated the website and reminders were sent out to the membership
on the 4-H Awards Application deadline.
At the State Extension Conference, the Awards Chair and the
Executive Officers voted to extend the deadline for applications until
March 1, 2005. In 2006, the
February 15 deadline will apply as well.
To date, there have been seventeen applications submitted for
recognition. The Awards
committee will meet and arrange for the judging of the applications.
Membership –
Anna G. Smith, Chair presented the following report:
In December, a total of 5 new members, 90 renewals and 2 lifetime
memberships were submitted to National.
With our additional lifetime members, this establishes
Kentucky
with over 100members which was an earmark to attain in order to be
eligible for additional awards. Prior
to the state meeting, I will be sending out a notice to the membership
regarding new associational nametags.
Anyone interested will be able to purchase those and they will be
available at the meeting in
Bowling Green
.
Once again, I encourage District Directors to talk with new agents
as well as others about membership in KAE4-HA.
Remember talking points are on the web.
We should be very proud of our membership and should be active year
round in recruitment and promotion.
Lena
Mallory motioned the following: For
the 2005 Annual Conference, the member registration fee is $85.00; the
non-member fee is $135.00. Include
lines on registration form to pay 2005 dues @ $100.00 and line for 2006
dues @ $100.00” Melanie Mays seconded.
Motion passed.
Nominating Committee –
Tyrone Gentry reported:
Officer applications are due April 1, 2005.
Professional Development
–
No report
Programs (Task Forces) –
Kellie Arnold reported:
Time has been provided for Task Force meetings at the Spring
KAE4-HA conference. The
committee is working to identify task force leadership that will conduct a
meeting for their specific task force.
Policy & Resolution –
no report
Public Relations &
Information – Misty Wilmoth,
Committee Chair submitted the following report via email:
The next Outburst newsletter will be completed after the April
State KAE4-HA meeting. Outburst
editor, Lee Ann McCuiston, encourages committees to use the Outburst as a
tool to inform members of committee work.
Anyone may submit articles, pictures or information for the
Outburst.
The website is updated on a regular basis.
Please submit suggestions for changes or updates to the website to
Misty Wilmoth. Committees are
encouraged to review the “Committees” section of the website and
submit information to be added.
Social –
Lena Mallory reported on behalf of chair Kim Cox:
Kim
has been given the “Social Room Box”
Unfinished
Business
None
at this time.
New
Business
JCEP
Report – Lena
Mallory reported:
JCEP
met on December 16, 2004. The
majority of the questions were in regards to the HES/FCS director.
There was a discussion on the agent career ladder.
It will consist of 4 tiers where education and certification
programs are the focus. This,
of course, depends all on funding. At
this point, UK/HR department is planning on having agent input before
fully implementing any plan. There remains some confusion on the
post-retirement personnel – they will not receive additional funds (i.e.
mid-year increase in salary.)
Staff senate continues to
address the issue of dependent educational benefits – sent a resolution
to President Todd’s office.
In
late spring 2005 – administration will begin reviewing re-envisioning.
Video
technology and in-services – applied for USDA grant.
Federal
mileage rate is now at 40.5 cents. Starting
July 1st will take effect for county staff.
Administration
continues to look at agent recruitment and retention.
Questions
for the next JCEP meeting are due to Susan Turner by March 1st.
Annual
Meeting Proposals – Lena
Mallory reported:
A
handout describing the bidding procedure to host the annual KAE4-HA
meeting was given out. Dates
for the 2006 PILD meeting is April 23-26, 2006.
She suggested that next year’s conference planning committee work
around these dates to accommodate those officers that will be on the PILD
trip.
Lena
motioned to accept biding procedures as described in handout.
Kellie Arnold seconded. Motion
passed.
Southern
Region Director Notes – Torey
Earle reported:
The
2005 NAE4-HA Conference dates are October 30 – November 4, 2005.
Next Meeting
The next KAE4-HA meeting will be
held in
Bowling Green
on April 20, 2005.
Future
Dates
The dates for the 2005 – 2006 KAE4-HA Board are as follows:
September 21 (during Agent
Retreat)
November 16
February 15th
Kellie
Arnold motioned to adjourn. Melanie
Mays seconded. Meeting
adjourned.
Respectfully
submitted,
Deana
K. Reed
KAE4-HA Secretary
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