5.1 Reporting and Accountability

5.1 Reporting and Accountability

As a tax-supported organization, the Kentucky Cooperative Extension Service is obligated to provide external stakeholders with accurate and timely accountability data. It must also maintain an information management system which provides the information it needs to make organizational development and management decisions. To meet these external and internal informational needs, all employees of the Kentucky Cooperative Extension Service are required to make appropriate contributions to these systems on a regular basis.

Each county unit is responsible for development and submission of an annual plan of work which articulates the major program thrusts upon which programming will focus in the coming year. Results of programming are communicated through Monthly Statistical Reports, Impact Statements, and an annual Report of Priority Indicators.

Management information is communicated through a monthly summary of meetings and activities, travel and leave requests, a leave report, expense vouchers, and performance appraisal documents.

All employees are expected to submit required reports by the stated due date.

Reporting Policy

Corrective action shall be taken in accordance with UK Human Resources Policy and Procedures Number (#62) for the failure of any Cooperative Extension Service Agent to submit required reports on a timely basis.

Any late reports will be taken into consideration with the employee’s overall performance and will be reflected in the annual performance appraisal. Monthly reports are due by the 10^th of the month following the report period. Corrective action can result when reports have not been submitted within 3 months of the due date. Three corrective actions during any 12 month period may result in a recommendation of termination. The quality of the reports will continue to be considered as part of an agent’s overall performance.

Reporting to the Public

Reports highlighting Extension efforts shall be made by the County Extension Staff on at least an annual basis. A report should be made at the fall County Extension Council meetings. Reports should also be presented to the general public including appropriating bodies, Extension Councils, agencies, legislators and media. Accountability to the public is a continuous process.