College of Agriculture, University of Kentucky

Administrative Timeline
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Monthly Expenses

Travel/Leave Requests	25th of previous month
Monthly Expenses	10th of following month
Monthly Statistical Report	10th of following month
Leave	10th of the month
Meetings & Activities	10th of following month
Impact Statements	Can be submitted monthly, all are due by July 15
In-State Travel Vouchers	5th of the month
Out-of-State Travel Vouchers	5th of the month
Agent Portfolio	Monthly
WEB Pay electronic time sheets	Due the last Friday of the two week pay period. You may enter the data at any time during the two week pay period. If you are unable to enter your data for any reason, contact the staff assistant for your Area Director and have her to enter it for you. It is important that your SSN and the time reflected on time sheet be accurate.

January
1	Thursday January 1, 2004: New Year's Day
19	Monday January 19, 2004: Martin Luther King, Jr. Day
	Annual Forms and Reports
30	Extension District Board Members appointed by Judge
30	Special District Reporting Forms
February
	Annual Forms and Reports
1	Thomas Poe Cooper Award
15	County Offset Vouchers
March

April
	Annual Forms and Reports
15	Budget to County Judge Executive
May
31	Monday May 31, 2004: Memorial Day
	Annual Forms and Reports
1	Plan of Work Revisions
1	Civil Rights Plan
1	Annual Planning Calendar (optional)
1	Professional Development Plan
1	Enrollment for In-Service Trainings
1	Special District Uniform Financial Information Report
1	Salary Adjustments for County Funded Hourly Employees
1	Memorandum of Agreements & Schedules of Disbursements (under Budget spreadsheet)
20	Final County Payments to UK
June
	Annual Forms and Reports
1	Special District Budget Form
July
5	Monday July 5 , 2004: Independence Day
	Annual Forms and Reports
15	Professional Development Report
15	Agent Program Overview
15	Mar-Tech (ES-237 Report)
15	Expansion and Review Committee Report
August
	Annual Forms and Reports
	August Tax Rate Established by Counties
1	State Impact Indicators Report
15	EFNEP Assistant Evaluation
September
1	Monday September 1, 2003: Labor Day
	Annual Forms and Reports
30	Extension District Board Financial Summary and Legal Notices Posted
October
	Annual Forms and Reports
1	Extension District Board Motor Vehicle/Watercraft Tax Rates
1	New Postage Allotments
15	County Postage Summary from County
November
27	Thursday November 27, 2003: Thanksgiving Day
28	Friday November 28, 2003: Day after Thanksgiving
December
25	Thursday December 25, 2003: Christmas Day
	Annual Forms and Reports
1	Diversity Award
15	(or before holiday) Performance Appraisals for County Support

please email Pat Waye
with items you would like added to this administrative timeline