County Fiscal Coordinator
Maintains
a working knowledge of Kentucky Statutes pertaining to tax districts
and
budgets and Cooperative Extension Service money handling policies.
FISCAL MATTERS:
1) Work
with District Board treasurer in keeping account of expenses
and income of board.
2)
Responsible for timely action and submission of forms for
board.
3)
Take lead in working with other agents and Extension District
Board or Fiscal Court and the Extension Council in preparation
of budget and in setting tax rates if applicable).
4) Responsible or proper submission of Budget Worksheet, Memorandum
of Agreement and Schedule of Disbursement, and county staff
salary increases to the District Office.
5) Responsible for proper money handling procedures and for
informing others of money handling procedures.
6) Arrange for audit and financial reports as needed.
7) Work with District Board Chairmen in scheduling meetings
and insuring proper notification of meetings.
ORDERING
SUPPLIES:
1)
Take leadership in ordering office supplies and marketing items.
2) Works with other staff in keeping inventory of supplies and
works within budget support.
OFFICE
PETTY CASH / CREDIT CARD MANAGEMENT:
1)
Responsible for accounting, security, and maintenance petty
cash fund and county credit card.
2) Ensures that funds balance.
PENALTY
MAIL:
1)
Is familiar with penalty mail regulations, making sure they
are followed.
2) Assures reports are maintained and are sent to Penalty Mail
Officer and to the District Office as required.
3) Ensures that mailing lists are up-to-date and purged annually.
4) Arranges for stamps and shipping methods, as needed.
5) Works with local postmaster, as needed.
EQUIPMENT
AND INVENTORY:
1)
Takes lead in purchasing equipment, handling bidding process
and maintenance of equipment, including office machines, furnishings
and electronic equipment.
2) Is familiar with computer programs in office. Ensures software
is installed and working properly.
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