District 3 Staff Notes

                                                                   June 11, 2008

Program & Staff Assistants Salary Adjustments

·         No salary adjustment for any UK employee in July

·         Includes all departments, schools, etc.

·         Equity issues with county staff being reviewed

·         Seeking possible adjustment in January’09

·         No bonuses allowed

·         No revision of Memorandums at this time

County Budgets

·         Memorandums were due on May 1

·         Keep salary adjustments in case a mid year adjustment

·         Unused funds will be returned to counties

·         Be accountable for funds in tight budget year

Filing Agent Vacancies

·         Floating 26 vacancies

·         $760,000 deficit

·         Owen 4H will be filled on August 18

·         Boone 4H Posted

·         Counties are given the option of filling vacant positions at:

·         2/3 of agent salary contribution

·         100% of salary for the position (no benefits)

·         Remain on vacancy list until normal rotation of filling position

·         Will revert back to original level of funding

·         Anticipated that base agent contribution will increase in Fy10

·         4^th & up vacancies with 100% county funds will be filled regardless of length of vacancy

UK Annual Leave Policy Change (effective July 1 ’08)

·         No change this year. Old leave must be used by September 30, ’08 (accumulated since ’07)

·         Leave accrued now by June 30 ’09 (9 months)

·         12 months thereafter by June 30

·         Will save 15 million $ by shorten time by 3 months

·         http:www.uky.edu/HR/VLOTW.jpg

Summer Leave without Pay

·         Geared toward UK academic departments with less to do in summer

·         Not appropriate for Extension Offices

·         Efnep on grant money – will not be approved

·         Benefits reduced (retirement, vacation, etc.)

·         Must be approved by supervising agents, DD, Jimmy

Agents Being Evaluated

·         All report by July 15

·         DD conference/ portfolios (2) in August

·         Sandy will set schedule

·         NRs get a conference time

General Office procedures

·         I-9 form has changed – ck UK forms

·         Extension Manual revised as web – based manual

·         Individual Study Plan Approval

·         UK/WKU joint Masters Program in Adult Ed.

·         Must Report Returning from FML

·         In-service Training Opportunities posted – June 1

·         No Regional Conference in ‘09

·         All Agents Should Report NEP Hours – Important!!

·         Rate of Reimbursement for Personal Vehicle Mileage

District Issue Flow Summary

·         Summarized list posted at District Site – “what’s new”

·         Review as county staff for corrections or to identify additional resources

·         Let Sandy or Dr. Charlene Jacobs know of any changes

·         Next step – District prioritization session W/leaders on July 30