District 3 Staff Conference
September 10, 2008
Agenda
Welcome…..
Kyle Comley – 4H Boone County
Staci Newsome – 4H Owen County
Staff Identification Cards….
· Link to apply for a missing card
County Issues…..
Open Records/Open Meeting
· Request made to Judge Exec. for public records
· Use UK open records procedures
· Request should be in writing (3 days to respond)
· Information in our possession is open
· Contact DD & Jim Lawson
Open Meetings
· Media requesting electronic notification of DB meeting
· OK to provide this information
· Open meeting/open records notification
Dept. of Revenue Request
· All taxing district send approved tax rate to Frankfort
· Taxing authority with Fiscal Court
· Court must take action on approving tax rates
· Clerk should send rates to Frankfort, but….
· Minutes of court action, DB minutes
· Optional Tax Form (eligible for all except for Inventory in Transit)
-Use Personal Property Rate
· Motor Vehicle rates due Oct. 1
· Financial Statements due Oct. 1
Postage Meters
· New contract with Hasler Mail Service
· Contract with Pitney Bowes expires September 30
· Do not load a lot of postage
New Performance Appraisal System
· July 1, ’08 - June 30, ’09 – Due July 15
· Overviews & Portfolios – No!
· Meetings & activities, stats, impact statements, minutes of Advisory
Council, expenses, special programs – Yes!
· 6 areas of major responsibility addressed
· Bullets and short phases of accomplishment preferred
· Rating score 1-5
· Agent with a 3 or above allowed option year
· Expectations for UK County Extension Agents
· Evidence of Competencies and Skills
· Performance Appraisal Document for County Extension Agents
Specialist Feedback
· September 15 – November 15 – Electronic
· Constructive message
Tri –State Diversity Conference – Rosie Allen
· Feb. 5-6, 2009 – Sharonville, Ohio
· “Working with Different Cultures”
Diversity Award Nominations – Coming!
· Due December 1
District Secretary Training –Don, Katie, Joyce
Report to the people
· Due November
· Template in Word & Publisher – Use correct format on web
· Template
Urban Extension Video
· Dave Stallion, Ag. Communication
· Ideas on urban programs
Moneywise Website
New Extension response to current economic situation
· Repository of web-based resources
· http://ces.ca.uky.edu/moneywise/
State Extension Council Reps
· Replace Dorothy Graves, Gayle Piron, Paul Donaldson
· John Spradlin, Hilda Wright will remain
Robinson Forest All Commodity Field Day
· September 25 – Jackson, KY
State Fair Expenses
Reports, Reports, Reports
· Get them in now! We still have a reporting policy
FSNEP
Extension Budget Exercise
· Groups 1-6
· SEC Reps available to assist upon request
· 2008 Extension Special Advisory Leadership Meeting – Budget PowerPoint
4H
*Christy Eastwood – State 4H Agent Advisory Committee
*State Fair – very successful – Thanks to all agents!
-Cloverville Exhibits – 4615 – up 28%
-Small Animal – up
-Large Animal –down
Summer Programs
-Teen Conference – 500
-State Horse Judging -150
-State Horse Show -900
-Livestock Judging -300
-4H Camp -9,000
*Martech due September 15 (Jordan)
*Ky. 4H Centennial Celebration – February 21, 2009
*Ky. 4H SET
*District Horse – Owen
FCS
*Second Sunday – October 12 – What’s up?
*Area Extension Homemakers Meeting
-Louisville Area – October 22
-NKY Area – October 7
*Upcoming New Agent Experiences
-November 7 –How do people learn? – Centra
-December 18 – Answering clientele needs – Clark Co.
-December 19 – Marketing yourself & FCS
ANR
*Ky. Beef Conference – Oct.28 – Fayette Co. Office
*Goat Symposium – Oct. 14-16
*Grazing Conference – Oct. 23
*Direct Marketing Conference – Nov. 13-14 w/KDA
*Ag. Advisory – September 18 – Boone Center – Reps?
*Complete ANR Resource Contact List
*Go Green Resources Available – October
*ANR Update Schedule