District 3 Staff Conference

October 8, 2008

Agenda

Personnel

·        Equine Award to Don, Dan, Jerry – Congrats!!!

·        DSA to Rosie Allen,  Sheila Fawbush

·        Safe & Healthy Family Award – Sheila & Regina

·        Kelly McDonough got married – Congrats!!!

Budget

·        Compilation of State Advisory Leaders Suggestions

·        Compilation of Agent’s Suggestions (7 districts)

·        Dr. Henning’s Response

·        Other…

             -Tax Rate Form to DD

             -Publish Financial Statement – September – copy to DD

             -DB nominations (2) to Judge Exec. By Nov. 1

             -Postage Meter Change extended to Dec.       

Issues Flow

·        Prioritized by State Advisory Groups

·        Specialists adding resources

·        To Counties in Nov.

Drupal  (Content Management System for County Web-page)

·        Front Page phased out

·        Pilot Counties (Carroll) and DD Staff Assistants Trained – October 6 & 10

·        Training for other Counties – October/November

·        All Counties “Live” December or January

·        Who?

NEP Name Change to SNAP

·        Supplemental Nutrition Assistance Program (SNAP)

·        New Reporting System (EARS) –Evaluation & Reporting System

·        Allows Entry of RACE & Age Info.  Direct/Indirect Contacts

·        “LIVE” January 1 – Training in November

·        Report committed Hours by 10th of Month

District Secretary Training – Joyce, Katie, Don

·        October 28 – Carroll County

 

Summer Intern Program

·        Martha Thompson by January 1

Diversity Awards

·        Martha Thompson before December 12 - Application

·        $500 Individual / $1000 Team – Memo from Dean Smith

CES Marketing

·        Marketing Training Material Download – marketing website

·        Marketing Items Sale (20% off of current Stock)

·        Urban Marketing Video – 1 idea per urban agents

    

Just a Reminder….

·        Support Staff Evaluation due October 1

·        Extension Today – Report to the People – November

·        Tri State Diversity Conference – February 5-6, Cincinnati

         www.ces.purdue.edu/dearborn/diversityconf.htm

·        Urban  Extension Conference – May 4-7, Milwaukee

         http://urbanconference2009.uwex.edu

·        Specialist Feedback – October 17

·        “Unbridling the Spirit of Leadership Conference” – Nov. 18 – Jack Canfield

                                                                                               Flyer & Agenda

Substance Abuse Education Survey

·        Statewide Substance Abuse Team

·        All agents complete and Return Today

 

                                       

 

 

 

 

 

        

 

 

 

Supervision Training

 

**Always Check HR Regulations, CES Office Procedures Manual & District Website for Latest Information

          Mission & Vision Statement for UK & CES

          Employment Procedures (District Website)

               -Hiring Directions

               -Forms

               - I-9

 

New UK Employee Orientation – must be done 1st 30 days

               http://hr.uky.edu/TandD/neo.php

               -on campus or electronically if more than 40 miles

               -return handbook receipt form (mandatory)

               -enroll in retirement (mandatory or terminated)

               -change of address form – District website

 

Employee Compensation – page 10-11 staff handbook

               HR Policy & Procedures Number 30.0

                -working Time (non exempt)

                -overtime pay after 40 hours per week

                -direct deposit & payroll deduction

 

Worker’s Compensation -   1-800-440-6285

               HR Policy & Procedures Number 96.0

               -part of job description

               -in the right place

               -travel request or staff notes

 

 Employee Leave – page 22-26

               -Vacation (by July 1) HR Policy & Procedures Number 80.0

               -TDL (sick)  HR Number 82.0

               -Holiday       HR Number 83.0

               -Funeral       HR Number 84.0

               -Family medical Leave  HR Number 88.0

               -Jury Duty     HR Number 73.0

 

 Performance Evaluation

              -Agent’s role in evaluation

              -Support Staff Roles & Responsibilities

              -Performance Evaluation (Forms - district site)

              -Explanation of Rating Scores

              -July 1 – June 30 (due October 1)

 

Discrimination & Harassment Policy

               HR Policy & Procedures Number 2.0

               -UK Policy

               -Sexual Harassment Flyer

               -Racial Discrimination Flyer

               -Office of Institutional Equity and Equal Opportunity

 

 

 Progressive Discipline Procedures

               HR Policy & Procedures Number 62.0

               -An Oral Warning

               -A Written Warning

               -Probation

               -Suspension Without Pay

               -Termination

               -Expectation/Documentation

 

Conflict Resolution

               -PowerPoint Presentation Posted at District website

               -Future Training

 

 

 ANR

*ANR Update Schedule

*Agent Training – Farm Bureau Meeting – Dec.3

*County Phase 1 Councils (2 from CEC)

*Evaluation of Model Program

* Ky. Beef Conference – October 28

 

4H

*Successful Livestock Certification (16), 450 in 105 counties

*Progress is being made toward horse Certification

*Horse

*Ky. 4H Centennial – February 21, Hyatt

* One agent for camp hiring at LC (Jefferson)

 

 

FCS

*Second Sunday Update

*Drug Education Project Planning

*Operation Military Kids Funding

*KEHA Feature Lessons for 2009-10

*District FCS Agents Meeting?

*Efnep Calendar

*Para-professional Award